PCS-admin
Gamlaa
- Posted On: 2025-10-17 20:36:05
- Openings: 10
- Applicants: 0
Job Description
Create and process contracts and agreements.
Purchase Order & Inventory Management
Update PO, Plant inventory, and billing, etc in Excel sheets.
Track and report on expired POs, contracts, and agreements monthly to Managers, BD Team, Accounts Team, and Supriya Mam via email. Manager responsibility to update supervisor & take a call on replacement activities to be kept on hold until POs are received.
PO Tracking and Communication
Monitor received POs and notify the Manager, Supervisor, BD Team, Accounts Team & Supriya Mam via email. Manager responsibility to update supervisor & inform him to plan if any replacement activities is required for that site.
Client Communication
Handle daily entries and other inventory-related communications to clients.
Reporting and Documentation
Prepare AMC reports, PowerPoint presentations, checklists, and work permits.
Submit and share AMC reports with clients, checklists with Supervisors, and work permits to Supervisors after approvals and clients upon closure.
Every month check and update onsite crew details in the resource allocation tracker.
Update Plant inventory in the measurement & Analysis sheet
Onboarding and Personnel Management
Process onboarding for onsite crew.
Verify overtime and process uniform bills for onsite team members (e.g., female gardeners).
Background Verification
Apply for and follow up on background verification processes.
Delivery Documentation
Prepare delivery challans for selected SEZ sites.
Data Management
Follow up with Supervisor for replacement DC
Enter replacement data into Google Sheets with Floor, Location & Reason is mandatory**.
Engage in vendor bill processing every month through Transact.
Invoice Follow-Up
Follow up with clients to obtain acknowledgment reports for invoice submissions.
Attendance Tracking
Regularization of attendance from Supervisors for onsite crew and submit to HR for salary processing.
Document Management
Maintain and Sorting of PCS folders in OneDrive for document storage.
Every month end check with Site Supervisor & Manager for the newly added sites & get it added in the one drive folder.
Procurement Coordination
Fulfil PCS requirements by communicating with the Procurement and Office Admin teams.
More Info
Education
Any Graduate
Not Disclosed
Required Skills
Procurement
Data management
Billing
Resource allocation
SEZ
Document management
Office Administrator
Salary Processing
Contact Details
Gamlaa
+91 987654567
shahid.d@gamlaa.com
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