Supply Chain Incharge

Job Description

Position: Supply Chain Incharge Pharmacy Operations
Department: Pharmacy
Reports To: Pharmacy Manager / Hospital Administrator

Job Summary

The Supply Chain Incharge is responsible for managing the procurement, inventory control, storage, distribution, and supply of medicines, surgical consumables, and other pharmacy-related items. The role ensures uninterrupted availability of stock while maintaining cost-effectiveness and compliance with hospital policies and regulatory requirements.

Key Responsibilities

1. Inventory Management

• Monitor stock levels of medicines, consumables, and surgical items.
• Maintain minimum, maximum, and reorder stock levels.
• Conduct periodic physical stock verification and reconcile discrepancies.
• Monitor expiry dates and ensure timely utilization or return of near-expiry items.
• Control inventory losses due to damage, expiry, or pilferage.

2. Procurement & Vendor Management

• Raise purchase requisitions based on consumption patterns and stock requirements.
• Coordinate with approved vendors for timely procurement.
• Obtain quotations and compare prices as per procurement policy.
• Follow up with suppliers regarding pending deliveries.
• Maintain vendor performance records.

3. Goods Receipt & Storage

• Verify received materials against purchase orders and invoices.
• Ensure proper storage conditions as per manufacturer guidelines.
• Maintain FEFO (First Expiry First Out) and FIFO (First In First Out) practices.
• Ensure proper documentation of inward and outward stock movements.

4. Distribution & Supply Chain Coordination

• Ensure timely supply of medicines and consumables to all hospital departments.
• Coordinate with pharmacy stores, nursing units, OT, ICU, and other departments.
• Handle urgent and emergency supply requirements.
• Maintain records of departmental stock transfers.

5. Documentation & Compliance

• Maintain accurate inventory and procurement records.
• Ensure compliance with hospital policies, NABH standards, and applicable regulations.
• Prepare monthly stock consumption and inventory reports.
• Assist during internal and external audits.

6. Cost Control

• Analyze consumption trends and optimize stock levels.
• Identify slow-moving and non-moving inventory.
• Recommend cost-saving initiatives without affecting patient care.
• Monitor purchase costs and inventory carrying costs.

Key Skills Required

• Inventory Management
• Supply Chain Coordination
• Vendor Management
• Procurement Planning
• Stock Auditing
• MS Excel & ERP/Hospital Management Software
• Communication & Negotiation Skills
• Analytical and Problem-Solving Skills

Educational Qualification

• Bachelor's Degree in Pharmacy (B.Pharm) / Diploma in Pharmacy (D.Pharm) preferred.
• Additional qualification in Supply Chain Management will be an advantage.

Experience

• 3–5 years of experience in hospital pharmacy stores, inventory management, or supply chain operations.
• Experience in NABH-accredited hospitals preferred.Role & responsibilities

Preferred candidate profile

More Info

Education