Sourcing Supervisor

Job Description

Role & responsibilities

1. Vendor Identification & Onboarding

• Research and identify new recruitment vendors, agencies, or freelance recruiters.
  
• Evaluate vendors based on capability, specialization, track record, and compliance.
  
• Conduct vendor onboarding, documentation, and agreement formalities.
  
• Build a reliable vendor database for different industries and job roles.
  

2. Vendor Relationship Management

• Maintain regular communication with vendors.
  
• Provide job requirements, hiring timelines, and candidate expectations.
  
• Resolve vendor queries related to submissions, feedback, and payments.
  
• Develop long-term partnerships with high-performing vendors.
  

3. Job Requirement Allocation

• Distribute client job openings to suitable vendors.
  
• Ensure vendors understand job descriptions, skills, salary range, and location requirements.
  
• Track vendor submissions and candidate pipeline.
  

4. Quality Control & Screening

• Review candidate profiles submitted by vendors.
  
• Ensure profiles match client requirements before forwarding to clients.
  
• Avoid duplicate submissions from multiple vendors.
  

5. Vendor Performance Monitoring

• Track vendor performance metrics such as:
  
• Number of profiles submitted
  
• Interview conversion ratio
  
• Offer acceptance rate
  
• Time-to-submit candidates
  
• Identify top-performing vendors and underperforming vendors.
  

6. Compliance & Documentation

• Ensure vendors follow consultancy policies and client guidelines.
  
• Maintain records of:
  
• Vendor agreements
  
• Candidate submissions
  
• Payment terms and invoices
  
• Ensure data confidentiality and legal compliance.
  

7. Coordination with Internal Teams

• Work closely with:
  
• Recruitment team
  
• Account managers
  
• Client servicing team
  
• Share candidate updates, interview feedback, and hiring progress.
  

8. Reporting & Analytics

• Prepare reports on:
  
• Vendor performance
  
• Hiring progress for each client
  
• Cost and efficiency of vendor sourcing
  
• Provide insights to improve vendor sourcing strategy.
  

9. Payment & Invoice Coordination

• Verify successful placements made through vendors.
  
• Coordinate with finance for vendor commission payments according to agreed terms.

Preferred candidate profile

• 4-8 years of experience in recruitment, vendor management, or talent sourcing.
  
• Prior experience in an HR consultancy, recruitment agency, or staffing firm.
  
• Experience handling multiple recruitment vendors or partner agencies.
  
• Exposure to bulk hiring, blue collar recruitment, or RPO environments is an advantage.

More Info

Education