Record Keeper

Job Description

Role & responsibilities

• Create and maintain effective relationships with team members in order to obtain the right information
  • Obtain information from different departments and check it to ensure appropriateness
  • Collate collected information, and categorize it according to set specifications
  • Perform data entry work to ensure that all records are timely punched into the system
  • Check each record to verify completeness and accuracy
  • Oversee the management of electronic and paper information
  • Identify and use appropriate records management systems and resources
  • Set up and review data and records management systems
  • Oversee the conversion of data from paper to electronic forms
  • Deal with incoming inquiries, and provide appropriate feedback
  • Ensure that all punched in data is adequately protected from internal and external threats
  • Classify data according to indexing methods and protocols
  • Ensure that data and records are easily accessible as and when needed
  • Analyze data recording needs, and provide feedback on required systems and resources
  • Ensure appropriate quality control within records management systems
  • Retrieve data after ensuring that it will be delivered to the right people
  • Resolve issues with records and data transfer processes
  • Track and locate records by maintaining a central data list
  • Oversee data migration activities, ensuring that data integrity is maintained at all costs
  • Create and maintain reports on records management systems, resources, and activities
  • Ensure the transfer of newly recorded or amended data to different departments within the company
• Provide assistance to the records management and staff in managing office records.
• Provide assistance to the administration in managing and maintaining records.
• Compile, gather and organize reports, documents and records.
• Process, scan and index records.
• Keep records in a safe and secure manner under lock and key.
• Ensure access to records with permission to authorized personnel.
• Make available of all records for viewing and processing for the concerned personnel.
• Coordinate with other departments in maintaining and managing records, reports and documents.
• Maintain and update records, reports and documents in a database.
• Ensure compliance of corporate procedures and guidelines.

Preferred candidate profile

More Info

Education