Manager Administration (Facilities Operations), Corporate office

Job Description

Purpose:

To manage day-to-day administration and facilities operations across Head Office and branch offices, ensuring smooth functioning, vendor control, safety, and compliance, while supporting business teams with
reliable workplace infrastructure.

Principal
Accountabilities:

1. Day-to-Day Facilities Operations

• Oversee daily functioning of HO and branch offices
• Ensure uninterrupted operations of power, HVAC, lighting,
access control, and fire systems
• Handle routine maintenance, breakdowns, and urgent repairs
• Coordinate with landlords and building management teams
• Support office seating arrangements and internal moves
2. Administration & Office Support
• Manage office supplies, consumables, and pantry operations
• Coordinate employee travel, logistics, and guest arrangements (if
under admin scope)
• Ensure smooth handling of office requests and admin tickets
• Support meetings, townhalls, and internal events from a logistics
perspective
3. Vendor Supervision
• Supervise housekeeping, security, transport, pantry, and facility
vendors
• Ensure vendor attendance, service quality, and discipline
• Track SLAs and resolve day-to-day vendor issues\
• Coordinate vendor bills, supporting documents, and approval
4. Procurement & Asset Handling
• Execute procurement as per approved vendors and budgets
• Maintain inventory records for furniture, fixtures, and equipment
• Ensure asset tagging, movement tracking, and safe storage
• Coordinate asset disposal as per company process
5. Safety, Security & Compliance Support
• Ensure security guard deployment and visitor management
• Monitor CCTV and access control systems
• Conduct fire drills and safety checks as scheduled

• Maintain records required for audits and inspections
• Support internal audit and compliance teams with documentation

6. Business Continuity Support
• Ensure readiness of alternate seating / backup offices
• Support BCP drills from facilities and admin perspective
• Coordinate logistics during emergencies or disruptions
• Ensure emergency contact lists and vendor readiness
7. MIS & Cost Tracking
• Track admin and facility expenses
• Prepare periodic MIS on costs, vendors, and issues
• Highlight variances and operational gaps to reporting manager

Knowledge,
Skills,
Competencies

• Strong operational and execution focus
• Vendor handling and coordination skills
• Ability to handle multiple issues simultaneously
• Basic understanding of audits and compliance\
• Good documentation and follow-up skills

Preferred
Industry
Experience

710 years of experience in Admin & Facilities
Experience in BFSI / AMC / NBFC / corporate offices preferred
Multi-location office exposure desirable

More Info

Education