Import Documentation Executive

Job Description

Job Description: Documentation Executive Import

Company: Nagarkot Forwarders Pvt. Ltd.

Location: Chembur, Mumbai (Near to Govandi Station)

Experience: Min 2 years (preferred in import documentation and customs clearance)

Industry: Custom House Agent (CHA)

Key Responsibilities

1. Documentation Management

Scrutinize 100% of import shipment documents immediately upon receiving pre-alerts (before Bill of Entry preparation).
Verify all documents for accuracy and completeness; proactively coordinate with clients to rectify discrepancies.
Prepare Bills of Entry (BE) with zero errors, ensuring full compliance with customs regulations.
Maintain up-to-date knowledge of customs laws, notifications, and procedural amendments to ensure compliance in all documentation activities.

2. Timely Submission and Customs Coordination

Prepare and submit import documentation before shipment arrival to avoid customs clearance delays.
Respond promptly to queries or objections raised by customs authorities.
Ensure smooth and timely customs clearance through proactive coordination and accurate documentation.

3. Reporting and Compliance

Provide regular status updates and exception reports to the Reporting Manager and Management Team.
Maintain monthly KPI reports, and ensure all client-related records such as bonds, licenses, and compliance documents are accurately updated.
Identify gaps or inefficiencies in the documentation process and suggest practical improvements.

4. Team Collaboration and Training

Work closely with internal departments including operations, transportation, and logistics to ensure seamless coordination.
Conduct weekly training sessions for team members on topics such as checklist preparation, e-Sanchit uploads, and document verification procedures.
Support team development by sharing updates on regulatory changes and best practices.

Candidate Profile

Minimum 2 year of experience in import documentation and customs clearance.
Strong understanding of Bill of Entry preparation and related documentation.
Excellent attention to detail and organizational skills.
Proficiency in MS Office and basic knowledge of e-Sanchit or other customs systems.
Good communication, coordination, and time management skills.

How to Apply ?

Share you Resume On - hr@nagarkot.co.in

Whatsapp Your Resume on - 7400375951