HRBP Executive

Job Description

Designation/Role : Executive - HRBP

Location : Mumbai

Purpose of the role : The Executive HRBP will support the HR Business Partner team in delivering seamless employee experiences across the employee lifecycle. The role is primarily focused on pre-onboarding and onboarding coordination, employee engagement, internal communications, and day-to-day HR operations. The incumbent will play a key role in ensuring new joiners have a smooth and welcoming experience while contributing to a vibrant and engaged workplace culture.

Duties & Responsibilities :

1. Pre-Onboarding & Joining Coordination:

• Coordinate with managers and buddies for smooth onboarding of new joiners.
• Conduct pre-joining HR calls and share onboarding instructions.
• Follow up for onboarding forms, BGV documents, and joining formalities.
• Coordinate IT/Admin requirements including laptops, seating, lunch, and ID cards.
• Prepare joining kits, desk setup, and assist employees with system login and biometric registration.

2. Induction Plan Coordination:

• Coordinate and share induction plans with new joiners.
• Ensure induction meetings are scheduled and completed with respective HODs.

3. Tracker & Inventory Management:

• Maintain onboarding trackers and monitor joining readiness.
• Manage joining kit inventory and coordinate replenishment when required.

4. Welcome Notes & Internal Communication:

• Create and publish welcome notes across internal communication platforms.
• Verify employee details and coordinate updates when required.

5. Monthly Newsletter Management:

• Coordinate with internal teams to collect newsletter content.
• Compile, format, review, and publish monthly newsletters.

6. Employee Engagement & Celebrations:

• Coordinate employee engagement activities and birthday celebrations.
• Design and publish internal announcements after approvals.

7. Long Service Awards (LSA) Operational Support:

• Support HRBP team with Long Service Award coordination, gifts, and event arrangements.

8. Policy Communication:

• Share weekly policy communication updates on internal platforms.

9. HR Guide/Buddy Guide Management:

• Maintain and update HR and Buddy Guides to support onboarding and communication processes.

Skills Required :

• Strong Communication & Interpersonal Skills: Ability to coordinate and communicate effectively with employees, managers, and cross-functional teams.

• Attention to Detail & Accuracy: Meticulous in managing trackers, employee data, and documentation to ensure zero errors.

• Organizational & Time Management Skills: Ability to manage multiple onboarding activities, deadlines, and follow-ups simultaneously.

• Proactive & Follow-up Oriented: Comfortable with consistent follow-ups via calls, email, and WhatsApp to ensure timely closure of tasks.

• Tech-Savvy: Proficiency in HRMS tools (Darwinbox preferred), MS Office/Google Suite, and basic design tools for newsletters and templates.

• Adaptability & Agility: Ability to work in a fast-paced, dynamic environment and manage ad-hoc requests effectively.

• Team Player: Willingness to collaborate with and support the larger HR team as and when required.

Educational Qualification : Bachelors degree in Human Resources, Business Administration, or related field; MBA/Masters degree in Human Resources preferred.

Work Experience : 0 2 years of experience in HR operations, HR coordination, or a related HR role. Freshers with strong internship experience in HR may also apply.

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