HR Operations Specialist (Executive/AM)

Job Description

Key Responsibilities

1. Onboarding & Induction

• Manage end-to-end onboarding for permanent and contractual employees
• Coordinate joining formalities, documentation, background checks, and system entries
• Conduct HR induction sessions and explain company policies, benefits, and processes

2. HR Operations & Documentation

• Maintain accurate employee records (digital & physical files)
• Issue HR letters including offer confirmations, appointment letters, confirmation letters, and exit letters
• Update HRMS with employee lifecycle changes (designation, salary, reporting, etc.)
• Ensure confidentiality and accuracy of HR data

3. Payroll & Timesheet Coordination

• Collect and validate payroll inputs (attendance, leaves, LOP, bonuses, reimbursements)
• Track and follow up on timesheets, especially for project-based and contractual employees
• Coordinate with finance/payroll vendors for timely and error-free payroll processing
• Address payroll-related queries and resolve discrepancies

4. HR Policies & Compliance

• Support implementation and communication of HR policies
• Ensure adherence to company policies and statutory requirements
• Assist with audits, compliance checks, and internal HR controls
• Handle employee queries related to policies, leaves, and benefits

5. Employee Relations & Grievance Handling

• Act as a point of contact for employee concerns and grievances
• Address issues related to attendance, behavior, policy deviations, and workplace conduct
• Support disciplinary actions in coordination with senior HR and management

6. Employee Engagement

• Support and execute employee engagement initiatives, activities, and internal events
• Assist with feedback collection, surveys, and engagement reports
• Work closely with managers to improve employee experience and retention

7. Contractual Employee Management

• Handle onboarding, documentation, and exit for contractual staff
• Track contract validity, renewals, extensions, and closures
• Coordinate with vendors and internal stakeholders for contract workforce management

8. Exit Management & Full & Final

• Manage resignation process, exit documentation, and clearances
• Conduct exit interviews and capture feedback
• Coordinate full & final settlements with finance and payroll teams

Candidate Profile / Requirements

• Bachelors degree required (MBA / PG in HR preferred)
• 3- 10years of experience in HR Operations within IT Services / Consulting companies is must
• Strong hands-on experience in onboarding, payroll coordination, HR operations, and exits
• Exposure to managing contractual/International employees is preferred
• Good knowledge of HR policies, statutory compliance, and best practices
• Strong communication and interpersonal skills
• Proficient in Excel, HRMS, and documentation handling
• Ability to work independently and manage multiple priorities

More Info

Education