Front Office and Administration Executive

Job Description

Job Description  Front Office & Administration Executive
Location: 7th Floor Metro Station,Leela Business Park,opp Airport Road Bori Colony ,Vijay Nagar Colony West ,Marol,Andheri East ,Mumbai Manhasrashtra 400059
Experience: 2–5 years preferred

Employment Type: Full-time
Working Days: Monday to Friday, with occasional Saturday support as required
About the Role
We are looking for a smart, proactive, and well-organized Front Office & Administration Executive to manage day-to-day front office and administrative activities at our Mumbai office.
The role will involve coordinating with employees, visitors, vendors, facility teams, and our Head Office/other branch offices to ensure the smooth functioning of the workplace.
Key Responsibilities

• Manage front desk/reception activities, including attending calls and welcoming guests and visitors.
  
• Handle incoming and outgoing couriers, documents, and office communications.
  
• Coordinate with the Head Office and other branch offices for administrative requirements.
  
• Take ownership of day-to-day office administration and facility-related matters.
  
• Coordinate with building/property management for issues related to electricity, maintenance, furniture, seating arrangements, office space, etc.
  
• Coordinate travel and cab arrangements for visiting employees, clients, and senior management.
  
• Support local administrative activities, including coordination with auditors, authorities, police, compliance teams, and other external stakeholders, whenever required.
  
• Ensure timely submission/collection of documents and letters at local offices or external locations.
  
• Coordinate with vendors and service providers for office-related requirements.
  
• Supervise and coordinate with the existing office support staff/office boy.
  
• Respond to routine emails and maintain regular communication with internal teams.
  
• Ensure the office is well-maintained, organized, and ready for employees and visitors.
  
• Provide general administrative support to the Mumbai office as required.

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