Export Executive

Job Description

Role & responsibilities

Prepare and process commercial invoices, proforma invoices, and purchase orders (POs) accurately and in a timely manner

Handle export documentation, including packing lists, shipping bills, certificates, and other regulatory paperwork
Create and manage custom invoices as per client and shipment requirements
Coordinate with customers for order confirmations, documentation requirements, and shipment updates
Liaise with suppliers for order execution, dispatch timelines, and documentation collection
Manage logistical follow-ups, including:

* Coordinating with freight forwarders, shipping lines, and CHA

* Tracking shipment status from dispatch to delivery

* Ensuring timely booking of shipments and space availability

* Following up on delays, discrepancies, or documentation gaps

* Keeping all stakeholders updated on shipment progress

Ensure compliance with export regulations, documentation standards, and internal processes
Maintain proper records of transactions, documents, and communication for audit and tracking purposes