Executive Secretary To Managing Director

Job Description

Key responsibilities

Provide dedicated executive support to the Managing Director, ensuring efficient functioning of the MDs office.
Manage and optimize the MDs calendar, including scheduling meetings, prioritizing engagements, and ensuring effective time management.
Coordinate domestic and international travel arrangements, including itineraries, accommodation, visas, logistics, and related documentation.
Act as the first point of coordination for internal and external stakeholders interacting with the MDs office.
Ensure timely preparation of meeting materials, briefing notes, and required documentation for the MD.

2. Executive Administrative Support

Organize and coordinate meetings, leadership discussions, and strategic reviews involving the MD.
Maintain confidentiality and manage sensitive information related to the MDs office.

3. Information & Documentation Management

Maintain structured records, databases, and filing systems (digital and physical) for the MDs office.
Ensure proper document control and data confidentiality.

4. Office & Coordination Support

Coordinate operational requirements of the MDs office including meeting logistics and visitor management.
Ensure availability of required resources and administrative support for meetings and leadership engagements.

5. Stakeholder Coordination

Liaise with internal leadership teams, external partners, and vendors on matters related to the MDs office.
Facilitate smooth communication and follow-ups on key discussions and action points.