Executive - HR Admin with Growing Russia Based Pharma Co.

Job Description

Greetings! & very warm welcome to BEST-FIT Recruitment Riders,

We are BEST-FIT Recruitment Riders feel immense pleasure to search and provide you with better carrier opportunities to aid you in achieving your aspirations. BEST-FIT Recruitment Rider is a highly specialized Recruitment & Executive Search Partner for Pharmaceutical, Biotech, CRO, Chemicals, Medical Devices & Turnkey Pharma Projects Engineering-Construction Design Sectors. We are searching & recruiting highly qualified professionals for Middle-Senior-Upper-Management and Executive jobs. (Eg: Managers, VP, President, CFO & CEO). Also offering customized recruitment services by Headhunting & Executive Search for Middle & Top management level professionals according to clients specific needs. We are BEST-FIT Recruitment Riders do exactly what our name tells. To know more about us please visit our website: www.bestfitrecruitment.co.in

We would like to inform you that presently we have professional career opportunity matching to your profile with one of our esteemed client.

Please see the following position summary:

• Client Name: Growing Russia based Pharma
• Position: Executive - HR & Administration
• Department: HR
• Location: Mahape, Navi Mumbai

Job Profile:

HR Operations & Recruitment Support:

• Assist in recruitment activities for scientists, researchers, technical staff, and support staff.
• Coordinate with recruitment consultants and job portals for candidate sourcing.
• Schedule interviews, candidate assessments, and on boarding processes.
• Maintain employee personal files, HR records, and recruitment documentation.
• Support new employee induction and joining formalities.

General HR Administration:

• Prepare HR letters (offer, appointment, confirmation, experience, etc.).
• Assist in employee engagement activities and HR communication.
• Provide assistance in performance management and appraisal processes.
• Handle employee queries related to HR policies, attendance, and payroll support.
• Maintain attendance records, leave management, and employee database.
• Support payroll coordination with finance or payroll vendors.
• Ensure proper employee record keeping and HR compliance documentation
• Coordinate exit formalities and conduct exit interviews.
• Assist HR team in various projects, reporting, and MIS preparation.

Employee Coordination & Support:

• Act as point of contact for employee queries related to HR and administration.
• Assist in employee engagement initiatives and HR communication.
• Support in maintaining positive workplace culture within the R&D centre.

Administrative Coordination:

• Manage office administration activities including office supplies, facility management, and vendor coordination.
• Coordinate travel arrangements, accommodation, and logistics for visiting scientists or consultants.
• Maintain R&D office infrastructure requirements.

Compliance & Documentation:

• Maintain HR documentation as per labour laws and company policies.
• Support statutory compliance documentation where applicable.
• Maintain confidential HR and R&D administrative records.
• Support in statutory compliance documentation and HR audits.

Vendor & Facility Management:

• Coordinate with housekeeping, security, facility vendors, and office service providers.
• Maintain records for AMC contracts, service agreements, and vendor payments.
• Support in administrative setup for new departments during project expansion.

Desire Profile:

• MBA (HR) / PGDBM with 1 to 2 years experience in a HR & Administration from any industry.
• Strong in Recruitment, On boarding & HR operation.
• Female Candidate only.
• Experience in Pharmaceutical, R&D, Healthcare, or Manufacturing sector preferred.
• Proficiency in recruitment tools, job portals, social media hiring, and HR systems.
• Good understanding of HR processes across the employee lifecycle.
• Knowledge of pharmaceutical industry norms is a plus.
• Knowledge of HR systems, MS Office, and recruitment tools.
• Basic understanding of labour laws and HR compliance.
• Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.
• Excellent communication, stakeholder management, and candidate engagement skills.
• Analytical mind-set with data management and reporting skills.
• Ability to build rapport with employees across all levels.
• Friendly & welcoming attitude to create a positive impression.
• Ability to handle guests, clients, and employees professionally.
• Ensure smooth office operations and workflow.
• Basic knowledge of office administration.
• Adhere to corporate etiquette and confidentiality policies.
• Ability to manage confidential information with integrity.
• Awareness of cultural sensitivities when dealing with global clients.
• Problem-solving ability and attention to detail.
• Excellent communication, facilitation, and presentation skills.
• Fluency in English and other languages (Marathi, Gujarati, Hindi)

Recruiter's Contact Details:

BEST - FIT Recruitment Riders

G-7, Amrit Complex,

Opp: Mahavir Jain Vidhyalaya & Jain Derasar,

R.V. Desai Road, Near Goyagate Circle,

Vadodara-390001, Gujarat, India

Mobile: 07226009222

E-Mail: hrd@bfrr.in

Website: www.bestfitrecruitment.co.in

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