Executive–Coordinator - Procurement MEP

Job Description

Key Responsibilities:

• Ensuring delivery with commercial / financial terms specified in the PO/Contract. 

• Ensuring timely creation of purchase orders in SAP MM & System coordination. 

• Ensuring timely collection of post order documentation & sharing with stakeholders. 

• Carry out monitoring & expediting activities in order to ensure that the contractual delivery date as mentioned in the P.O. is met without jeopardizing / hampering the overall Project Schedule.

• Coordinate & Lead the kick off meeting, if applicable for the ordered item. 

• Develop a matrix for follow up. Follow-up with vendors for techno commercial documents (GTP, drawings, QAP, detailed manufacturing plan, Proforma Invoice, Bank Guarantees etc.). 

• Ensure effective co-ordination for Invoice booking, ABG/PBG /BOE tracking. 

• Ensure effective co-ordination with internal functions (Project Management, Design/Engineering, Planning, Finance etc.) for vendor documents approval and release of advance payments, if any. 

• Timely issuance of Manufacturing Clearance. 

• Timely opening and monitoring of LC and amendments/ follow-up for LC acceptance. 

• Follow-up / Expediting with suppliers & visit to vendors for on-time delivery. Monitors procurement & engineering schedules to ensure that the procurement deliverables are scheduled to meet project requirements. 

• Ensuring timely receipt of Suppliers Progress Reports / status as per agreed frequency & Maintain supplier visit MOMs & co-ordination with vendors for adherence of committed action plans.

• Identify, mitigate and escalate procurement risks. Periodic updating of Procurement Progress Report, Identify the bottlenecks / constraints affecting the deliveries and prepare time bound action plan to resolve the same with support of various departments.

• Monitoring of delivery schedule till final delivery of material to the end user. Coordination with Finance for suppliers bill booking activities and release of suppliers payments. Co- ordination with F&C for Price variation (PV) approval, PV Payments. 

• Handling scrap case as per SOP & auction , Follow up for scrap approval/ invoicing & get the payments. 

• Ensure timely availability of supplier representative at site for Erection / Testing / Commissioning 

• Maintain & archive monthly MIS data/ Project health card/order reconciliations.

• Items to handle: All types of : 

• Mandatory -1. AHUs 2. TFA ,3. HRW, 4. Cooling Tower, 5. FCU 

• Additional - 6. Sheets, Ducting, 7. Fabricated Items ,8. Supports,Anchor Fastners & Hardwares etc. 9. Filters 10. Air & Dirt Seperators.

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