Executive Assistant To Chief Executive Officer

Job Description

Role Overview

The Executive Assistant (EA) will provide high-level strategic, administrative, and operational support to the CEO. The role demands strong communication, exceptional organizational skills, the ability to handle confidential information, and a proactive approach to problem-solving. You will work closely with senior leadership, external partners, and internal teams to ensure smooth execution of the CEOs priorities.

Key Responsibilities

1. Executive Support & Coordination

• Manage the CEO’s calendar, appointments, meetings, and travel plans.
• Prioritize and handle emails, communication, and follow-ups on behalf of the CEO.
• Prepare briefing notes, presentations, reports, and minutes of meetings.
• Maintain confidentiality and handle sensitive information with discretion.

2. Strategic & Operational Support

• Track key projects, strategic initiatives, and action items to ensure timely execution.
• Liaise with cross-functional teams (Product, Tech, HR, Finance, Operations, etc.) to drive alignment.
• Support decision-making by gathering relevant data, preparing summaries, and conducting basic research.

3. Stakeholder Management

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Assist in managing relationships with investors, board members, donors, partners, and clients.
• Coordinate CEO participation in events, conferences, and leadership forums.

4. Administrative & Office Management

• Organize documentation, contracts, approvals, and expense tracking.
• Oversee meeting logistics, scheduling, and follow-through.
• Ensure the CEO’s office runs efficiently and professionally.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration/Management or a related field; MBA preferred.
• 3–7 years of experience as an Executive Assistant, Chief of Staff, or similar strategic support role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and discretion.
• Proficiency in MS Office, Google Suite, and basic project management tools.
• Ability to work in a fast-paced, dynamic environment.

More Info

Education