Company Secretary

Job Description

1. Corporate Governance & Secretarial Compliance

• Maintain all statutory registers, minutes, resolutions, and ROC filings.
• Manage annual filings , director KYC, shareholding changes, and related-party transactions.
• Draft Board/Committee agendas, notes, and minutes; ensure timely circulation and compliance.
• Advise promoters and senior management on Companies Act requirements and governance best practices.

2. IPO Preparation & Listing Compliance

• Coordinate with merchant bankers, legal advisors, auditors, and consultants during IPO.
• Support preparation of DRHP/RHP, corporate governance sections, and due diligence documentation.
• Ensure compliance with SEBI (LODR), insider trading regulations, UPSI controls, and stock exchange filings.
• Implement governance frameworks suitable for a listed or listing-ready company.

3. Jewellery Industry / Manufacturing

• Oversee BIS/hallmarking compliance for manufacturing and retail operations.
• Ensure adherence to GST, TDS, stock audit, and bullion-related regulatory requirements.
• Coordinate with finance for GST returns, audit schedules, and statutory inspections.
• Maintain documentation for retail stores, franchise units, and manufacturing facilities.

4. Promoter & Business Support

• Draft and vet agreements: vendor contracts, franchise agreements, MOUs, NDAs, and business policies.
• Provide legal and compliance support for business decisions, expansions, and new store openings.
• Maintain confidentiality and ensure proper documentation of promoter-level decisions.
• Liaise with auditors, consultants, legal advisors, and government authorities.

5. Banking, Funding & Documentation

• Prepare and maintain documentation for bank loans, CC limits, stock audits, and charge filings.
• Handle creation, modification, and satisfaction of charges with ROC.
• Support financial restructuring, capital raising, and investor documentation.

6. Risk Management & Internal Controls

• Implement internal compliance controls across departments.
• Manage notices, queries, and inspections from ROC, GST, BIS, or other regulators.
• Ensure timely closure of audit observations and compliance gaps.

Qualifications & Skills

• CS (ICSI) qualified; LLB preferred.
• 412 years of experience in manufacturing, retail, jewellery, or IPO-driven environments.
• Strong knowledge of Companies Act, SEBI/LODR (for IPO), GST, BIS/hallmarking, and documentation.
• Excellent drafting, communication, and stakeholder management skills.
• High integrity, confidentiality, and ability to work closely with promoters.

More Info

Education