Assistant Manager - Admin

Job Description

• Coordinate day-to-day office operations to ensure efficiency and adherence to company policies.
• Supervise administrative and support staff, allocating responsibilities to maintain optimal performance.
• Prepare and circulate the monthly bulletin across all departments.
• Manage travel and accommodation arrangements for employees and guests.
• Plan and coordinate office events, including meetings, training sessions, annual functions, and conferences.
• Monitor office supply inventory and handle procurement within budget constraints.
• Track expenses and support budget planning activities.
• Ensure all operations comply with organizational policies and regulatory requirements.
• Oversee facility management, including maintenance activities and coordination with service providers (e.g., electricians, technicians, etc.).
• Manage document storage systems, including tracking, retrieval, and coordination for file movement.
• Conduct regular inspections of office facilities and meeting rooms to ensure all equipment is functional; liaise with vendors for timely issue resolution.
• Handle vendor management, including vendor selection, purchase order creation, billing, and timely payments.
• Maintain records of all organizational assets and ensure their upkeep and maintenance.
• Support daily administrative operations as required.
• Manage communication requirements such as SIM cards, data dongles, and related billing, ensuring proper documentation and compliance.
• Maintain logs for office incidents, repairs, and maintenance activities.
• Oversee maintenance of company properties, including company-leased flats, property tax payments, and upkeep.
• Coordinate arrangements for festive gifting (e.g., Diwali gifts) for clients and employees.
• Manage printing and distribution of company diaries and calendars.
• Prepare MIS reports and ensure timely submission as per compliance requirements.
• Maintain and update records and databases related to personnel, financials, and operations.
• Track travel and expense claims and coordinate with the Finance team for processing.
• Manage AMC contracts, including renewals, agreement preparation, and service tracking.
• Oversee vehicle management, including record-keeping, maintenance, and allocation based on requirements.
• Handle petty cash and maintain accurate records of daily expenses.
• Manage visitor processes, ensuring a smooth and professional experience.
• Preferred candidate profile-Should have 6 to 10 years of experience in facility management.
• Educational Qualification - B.Com/B.Tech/BBA(MBA will be an added advantage).

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