Administration Manager

Job Description

Job Title (Designation): Manager / Senior Manager - Administration

Role: Team Leader

Reporting to: Head of Department

Office Address: Arihant Aura Business Park, Turbhe, Navi Mumbai

Office Location: Turbhe, Navi Mumbai

Work Mode: Work from Office

Preferred Industry: Any Industry

Overview: We are seeking a skilled Manager / Sr. Manager Administrative Who is responsible for providing strategic direction, leadership, and management of all administrative functions to support the organization's operations and objectives. The role requires a strategic leader who can drive operational excellence, cost optimization, process improvement, and seamless business support while ensuring compliance with regulatory standards and a high-performance work environment.

Qualifications Required:

• Bachelors degree in any discipline
• Masters degree or MBA is added advantage
• Min 6+ years of Proven experience in administration, Operations & facility management with at least 4+ years in a senior leadership role.
• Strong leadership and managerial skills, with the ability to inspire and motivate teams.
• Excellent organizational and multitasking abilities, with attention to detail.
• Outstanding communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Google Sheets and other relevant software applications.

Key Responsibilities:

Leadership and Management:

• Provide visionary leadership and guidance to the administrative team.
• Set departmental goals and objectives aligned with the organization's strategic priorities.
• Delegate tasks and responsibilities effectively, ensuring accountability and productivity.
• Foster a collaborative and inclusive work environment that promotes teamwork and professional growth

Policy and Procedure Development:

• Develop and implement administrative policies, procedures, and guidelines.
• Ensure compliance with legal and regulatory requirements.
• Regularly review and update policies to reflect best practices and industry standards.

Procurement & Asset Management

• Manage the administrative budget, including budget planning, monitoring, and cost control.
• Supervise procurement of office equipment furniture, consumables, and operational requirements.
• Maintain inventory control and asset tracking systems.
• Implement procurement policies to ensure cost efficiency and transparency.
• Optimize resource allocation across locations.

Vendor and Contract Management:

• Manage vendor selection, negotiations, onboarding, and performance reviews.
• Manage relationships with external vendors,contractors, and service providers.
• Oversee contracts, procurement agreements and service-level compliance.
• Negotiate contracts and agreements to ensure favourable terms and conditions.
• Ensure timely renewal and compliance of all operational contracts.
• Collaborate with stakeholders to address administrative needs and requirements.

Budgeting & Cost Control

• Prepare and manage annual administration and operations budgets.
• Monitor expenses and implement cost-control measures.
• Analyze operational expenditures and identify optimization opportunities.
• Ensure efficient utilization of company resources.

Operational Efficiency:

• Streamline administrative processes and workflows to enhance efficiency and productivity.
• Identify opportunities for process improvements and automation.
• Implement systems and technologies to optimize administrative operations.

Strategic Planning and Support:

• Contribute to organizational strategic planning and decision-making processes.
• Provide insights and recommendations on administrative matters to senior leadership.
• Support the implementation of strategic initiatives and organizational goals.

Compliance & Risk Management:

• Ensure compliance with applicable laws, regulations, and internal policies.
• Mitigate risks associated with administrative activities through effective controls and monitoring.
• Implement security measures to protect confidential information and organizational assets

Training and Development:

• Identify training needs and opportunities for professional development within the administrative team.
• Facilitate training programs and workshops to enhance skills and competencies.
• Mentor and coach administrative staff to foster continuous improvement and career growth.

Benefits to employees:

• Provident Fund (If Applicable)
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• Monthly, and Quarterly Rewards to best-performing employees

More Info

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