Administration Manager

Job Description

The Admin Head will be responsible for leading and managing the overall administration function of the organization. The role includes overseeing facility management, vendor management, office operations, compliance, security, travel management, and ensuring smooth day-to-day administrative support across all locations.

Role & responsibilities

• Oversee overall office administration and facility operations across all locations.
• Ensure proper maintenance of office infrastructure, utilities, and assets.
• Manage housekeeping, security, pantry, transport, and office maintenance services.
• Ensure workplace safety and compliance with statutory requirements.
• Ensure cost optimization and service quality through vendor performance monitoring.
• Handle AMC contracts, lease agreements, and service contracts.
• Prepare and manage the administration budget.
• Monitor expenses and ensure cost-effective procurement and operations.
• Track and control administrative costs and vendor payments.
• Ensure compliance with statutory and regulatory requirements related to office administration.
• Maintain records related to office assets, insurance, licenses, and legal documentation.
• Oversee employee travel arrangements (domestic and international).
• Manage transportation facilities and company vehicles.
• Maintain records of company assets, office equipment, and inventory.
• Ensure proper utilization, maintenance, and periodic audits.
• Lead and manage the administration team across locations.
• Set KPIs, monitor performance, and ensure service delivery standards.
• Organize corporate events, meetings, conferences, and employee engagement activities.
• Ensure smooth office operations and employee support services.
  

Preferred candidate profile

• 12-18 years of experience in Administration / Facility Management
  
• At least 5+ years in leadership role managing multiple locations

More Info

Education