Administration Intern

Azadi Records

Posted: 4 months ago
Openings: 10
Applicants: 0

Job Description

Job Category: Administration

Job Type: Internship

Job Location: Mumbai

The Administration Intern will support day-to-day administrative activities, assist in coordinating office functions, and contribute to the smooth operation of the organization.

Responsibilities:

General Administrative Support:

Assist with general administrative tasks, including document management, pnl updation and file organization.
Coordinate office supplies and equipment, ensuring availability and maintaining inventory records.
Assist in managing correspondence, including mail, emails, and phone inquiries.
Help maintain office policies and procedures, ensuring compliance and efficiency.
Assist in managing internal and external communications, including emails and phone calls.
Order office supplies and research new deals and suppliers

Management and Reporting:

Assist in collecting and organizing data from various sources for reporting purposes including but not limited to Management Reports.
Maintain data accuracy and confidentiality, following data protection policies.
Contribute to the creation of media pack (eg. Press Kit, Presentations or the like) using Canva, Powerpoint or other relevant software.

Merchandise Management

Creating a workflow that includes managing end-to-end administration of the merchandise sold via the organisation s and artists websites.
Checking All websites and auditing the orders
Processing orders in WordPress and Shiprocket
Generating and Printing order Manifests
Packaging Orders with help from the Office Boy.
Creation of reports per Artist (Website) Merchandise
Creating an overall merchandise P&L

Budget & P&L Management

Assist Accounts and managers/project leads for End to End administration of projects, budgets and PnLs ranging across several different project types Bookings/ Shows, Music Video/ Production, Brand/Agency deals/Influencer Marketing etc.
Create budget estimates for required upcoming projects
Maintain a real-time pnl for ongoing projects
Ensure all bills/ receipts/ invoices are received
Ensure all bills/ receipts/ invoices are organized in the drive and linked to their appropriate pnls
Ensure that all invoices/ reimbursements are verified and cleared on a timely basis

Catalogue Administration

Complete end-to-end administration and management of all company IP, including but not limited to music release, music videos, long & short-form content.

Manage the team provided to you as a part of the Catalogue Administration process
Validate digital music metadata content, in accordance with the rules outlined by iTunes and other international digital music stores
Check and verify all metadata submitted by labels and artists
Registering all works on the relevant platforms and organizations
Ensuring that the content is processed as soon as it is submitted by the labels/artists respecting the release date of the submitted releases
Quality checking all of the releases which includes metadata and thumbnail guidelines to adhere to while processing the releases
Ensure proper coordination with all release stakeholders
Ensure on-time customer support for all raised queries

Qualifications & Skills Required:

Bachelor s Degree
Freshers welcome to apply
Basic understanding of accounting principles and practices
Good written and verbal communication skills
Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel) and other relevant software.
Ability to multitask, prioritise and manage time effectively.
Ability to maintain confidentiality and handle sensitive information with professionalism.