Job Description

Job Objective Handles the Technical Services and Procurement activities for the assigned vessels efficiently and promptly. Supports the Technical Superintendent in managing the vessels Budget to ensure cost optimization. Assesses and reports the performance of the vessels. Supports the Companys maintenance and procurement strategies to achieve defined targets and goals. Ensure OHSE, Energy and Environmental compliance policies are upheld. Assists and supports the Technical Superintendent Reports Monitors all the Monthly Reports from the vessel. Follows up on Lubricating Oil/Bunker/Boiler & Cooling Water Analysis Reports. Highlights any deviations to the Technical Superintendent and Vessel for follow up action. Keeps Certification PAL updated for each assigned vessel. Collates the necessary data required for the preparation of Owners Reports. Services Follows up on the service/repair arrangements as arranged by Technical Superintendent by way of issuance of timely Purchase Orders, Logistical Support etc. Arranges for necessary services for Annual Surveys (Safety Equipment/Radio Surveys/Lifeboat & Davit Service etc.) Communicates with Classification Societies for Annual & Occasional Surveys as directed by the Technical Superintendent. Arranges for Annual and Routine Servicing of Vessels Equipment (Gas Instruments/MMC Tapes etc.) Vendors As far as practicable ensures that all service arrangements are carried out by approved and/or contracted vendors. Issues the necessary Purchase Orders for services prior to the service delivery. For \u2018Urgent services during after Office Hours/Holidays liaises closely with Technical Superintendent to ensure that Purchase Orders are issued as soon as practicable on the next working day. Follow up with vendor service delivery and updates from Technical Superintendent in case of potential problems which will affect approved costs. If required, source for new vendors and liaises with the SCM Team for approval within the Purchase PAL system. Provides feedback to the SCM Team on vendor performance, as applicable. Purchasing & Quotation Management Supports the vessel for \u2018ad hoc & \u2018emergency purchasing requirements as required. Ensures that purchasing is done with approved and/or contracted vendors at the contracted prices. Negotiates with vendors to optimize costs. Reviews the monthly ASBA and highlights significant deviations to the Technical Superintendent Port Planning Uses the \u2018Port Planning module in Voyage PAL to register all services for each vessel for each port call. Coordinates with the Central Purchasing Team vis- -vis logistics for arranged services at each port call, if applicable. PAL Utilization Actively uses relevant modules of PAL \u2013 PMS, Purchase, Certification, Voyage, Dry dock to support the Technical Superintendent and vessels. As required provides user feedback to improve utility of the various modules Creates, maintains and updates the HR department archives and SMC personnel databases (such as medical, insurance, annual leave schedules, certificates, job profiles etc.) New Build Projects Where an SMC is taking into management new buildings, develops the purchasing requirements for new build projects, in order to contribute to the smooth initiation of their project. Upon approval proceeds with the purchasing plan for new build projects, together with the staged delivery of initial outfit equipment, material and consumables in line with SCM policies Follow-up of Service Arrangements and Procurement Keeps the Technical Superintendent, Accounts Officers and Vessel Senior Officers updated on arranged Services as well as any Procurement as applicable. Inform relevant departments of current and potential invoices for optimization of Budget utilization. Prepares prepayment vouchers as required and presents them for authorization, checks invoices and disbursement accounts, controlling they are not paid until all possible disputes are settled, and assists in verifying variance reports. Requirements Education & Qualifications: Bachelor Degree in Business or Accounting, or equivalent or Second mate/ Third Engineer License Work Experience 6 years experience in purchasing or supply chain management, preferably with a shipping background Job specific skills Strong knowledge of vessels technical requirements and voyage regulations Advanced knowledge of the local and regional market of technical subcontractors Excellent negotiation skills Excellent communication abilities Strong organizational and project management skills Fluency in English PC literacy

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