Job Description

Job Summary

The Procurement Manager is responsible for managing all procurement activities at the site level within the Facilities Management (FM) contract. This role ensures timely, cost-effective, and compliant sourcing of materials, services, and subcontractors required for smooth site operations, while maintaining quality, safety, and contractual standards.

Key Responsibilities

Procurement & Sourcing

• Plan, manage, and execute site-level procurement for FM services, materials, consumables, spare parts, and subcontracted services.
  
• Source vendors and suppliers in line with company policies, approved vendor lists, and client requirements.
  
• Obtain competitive quotations, conduct evaluations, and negotiate pricing, terms, and delivery schedules.
  
• Raise purchase requisitions and purchase orders, ensuring accuracy and compliance with approvals.
  

Vendor & Contract Management

• Manage relationships with site suppliers, vendors, and subcontractors.
  
• Monitor supplier performance related to cost, quality, delivery, and service levels.
  
• Ensure contracts, SLAs, and agreements are adhered to at site level.
  
• Resolve supplier issues, disputes, and non-conformances promptly.
  

Cost Control & Budget Management

• Support site management in controlling procurement costs and optimizing spend.
  
• Track site procurement budgets and ensure purchases remain within approved limits.
  
• Identify cost-saving opportunities without compromising service quality or safety.
  

Inventory & Logistics

• Oversee site inventory levels to ensure availability of critical materials and spares.
  
• Coordinate with stores/warehouse teams for receipt, inspection, storage, and issuance of materials.
  
• Prevent stock shortages, overstocking, and obsolescence.
  

Compliance & Documentation

• Ensure procurement activities comply with company policies, HSE requirements, and client standards.
  
• Maintain accurate procurement records, including quotations, purchase orders, delivery notes, and invoices.
  
• Support audits and client inspections related to procurement and supply chain activities.
  

Coordination & Reporting

• Work closely with site operations, maintenance, engineering, finance, and HSE teams.
  
• Prepare procurement reports including spend analysis, supplier performance, and savings achieved.
  
• Provide regular updates to site management and head office procurement teams.
  
  

Skills & Competencies

• Strong negotiation and vendor management skills.
  
• Knowledge of FM services, materials, and subcontracting practices.
  
• Good understanding of contracts, SLAs, and procurement compliance.
  
• Strong analytical, organizational, and cost-control skills.
  
• Proficient in ERP systems, procurement software, and MS Office.
  
• Ability to work under pressure in a fast-paced site environment.
  
• Strong communication and coordination skills.

More Info

Education