Front Office executive

Job Description

Our company is an equal opportunity employer committed to creating a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and experiences. Job Description - Front Office Executive / Receptionist KEY RESPONSIBILITIES Functional Manages incoming and outgoing mails, parcels, messages, fax and phone calls and ensures that the relevant personnel receives them Attends to queries from walk-in visitors, students, staff and vendors Prepares and issues car park labels and visitor passes Manage record books such as those relating to rental/ booking of school facilities and ensure room keys are accounted for Updates internal phone list, staffroom seating plans, locker plans etc. Manages loss and found items Ensures neat and clean reception and lobby area Provides administrative support and documentation filing Oversees Administrative Assistant in the ordering of supplies (printing paper, stationery, newspapers etc.) and ensures constant supply of materials for use Assists students in administration-related matters (e.g. collection of Examination Certificates, use of sick bay, issuance of Student Identification Passes, issue combination locks, etc.) People Interaction Communicates and coordinates with internal departments Liaises with School Attendant to ensure the sufficient supply of refreshments for pantries Covers the duties of the administrative assistant and personal assistant in their absence. Attend ad-hoc task as assigned by superiors. Minimum Qualifications GCE O levels/ Diploma / Bachelors Experience Reception/ administration experience advantageous but not necessary Communicates and coordinates with internal departments Liaises with School Attendant to ensure the sufficient supply of refreshments for pantries Covers the duties of the administrative assistant and personal assistant in their absence. Attend ad-hoc task as assigned by superiors. Manages incoming and outgoing mails, parcels, messages, fax and phone calls and ensures that the relevant personnel receives them. Attends to queries from walk-in visitors, students, staff and vendors Front office executive / Receptionist

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