Front Office cum Administrative Operations Executive

Job Description

Alert from 4S Advisory (www.4sadvisory.com) Urgent requirement for venture capital fund company
Role : Front Office cum Administrative Operations Executive.
Location: Nariman Point, Mumbai Monday-Friday

Roles & Responsibilities

Travel & Logistics
Plan and manage end-to-end domestic and international travel arrangements for the Kae Team, including flight bookings and hotel accommodation.
Coordinate with drivers for travel schedules and on-ground logistics to ensure smooth execution.
Handle and manage all visa documentation and related formalities.
Admin Operations
Answers phone calls and support visitors.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Filing and maintaining all the important document, data and contacts, follow the order system Logistics support and necessary coordination for the investment team.
Managing the upkeep of the office, e.g pest control, stationery and lunch ordering for the guest.
Provide administrative support between the MD office and the investment team etc.
Provide administrative support to ensure efficient operation of the office.
Vendor Management (Create a MIS for the Vendors & Visiting Cards)
To provide support for the family members.
IT Support: Ensures Data Back-up for all the team members (existing and new) thoroughly checked with the IT team and the coordination for the same.