Executive - Purchase & Admin

Job Description

Role & responsibilities Procurement Planning Analyze and receive Purchase Requisition Notes from the Production team, ensuring timely and accurate material requirements. Create and maintain procurement schedules based on production timelines, BOM, stock levels, and demand forecasts. Evaluate inventory levels to determine materials to be procured, ensuring no production delays. Plan dispatch schedules for parts to be sent for machining and ensure timely returns from vendors. Ensure consumables are ordered in alignment with Minimum Stock Levels to avoid stock outs. Collaborate with production teams to proactively address any material shortages or delays. Procurement Operations Request and evaluate quotations from vendors, ensuring competitive pricing and quality standards. Raise, approve, and ensure timely entry of purchase orders in the system. Coordinate and follow up with suppliers to guarantee on-time delivery of materials and parts from vendors. Maintain accurate and organized records of all purchase orders, supplier contracts, and related documents. Monitor supplier performance, including quality, safety and delivery timelines, and take corrective actions when necessary. Work closely with the Accounts department to ensure accurate tracking of payments. Track purchase orders through the procurement process and provide regular updates to the reporting manager. Respond promptly to supplier inquiries regarding order status, payment updates, or delivery concerns. Vendor Development Invite and evaluate supplier quotes based on defined parameters (price, quality, delivery time) and ensure cost-effectiveness. Source and partner with reliable suppliers and maintain vendor relationships. Negotiate competitive pricing and favorable terms with suppliers to ensure cost efficiency. Prepare and finalize contracts with suppliers, discussing and agreeing on credit terms. Monitor supply schedules, ensuring the timely delivery of materials and adherence as per our quality standards / requirements. Continuously assess and improve vendor performance through regular communication and follow-up along with supplier rating. Personal Attributes: Attention to detail and accuracy in record-keeping. Proactive, with the ability to identify potential procurement issues and address them before they impact operations to the reporting manager. Ability to maintain professional relationships and build trust with suppliers and internal teams. Strong communication and negotiation skills to engage effectively with suppliers. Ability to work under pressure and handle multiple tasks simultaneously Preferred candidate profile Education: Graduate, B tech Preferred Experience: 2-4 Years in purchase Perks and benefits PF, Medical Insurance,

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