Document Controller (Mechanical / Chemical Engineering)

Job Description

VISHVA ASSOCIATES is looking for Document Controller (Mechanical / Chemical Engineering) to join our dynamic team and embark on a rewarding career journey A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records

They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date

The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes

Key Responsibilities:Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records

Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner

Implement document version control to avoid confusion and maintain document history

Keep track of document approval and review processes

Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently

Provide training and support to employees on the proper use of the document control system

Ensure the document control system complies with company standards and industry regulations

Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions

Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement

Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards

Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues

Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel

Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information

Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes

Facilitate effective communication and information sharing among team members

Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements

Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices

Propose and implement improvements to enhance document management efficiency

Requirements:Bachelor's degree or equivalent qualification in a relevant field

Proven experience as a Document Controller or in a similar role

Familiarity with document management software and electronic document control systems

Excellent organizational skills and attention to detail

Strong communication and interpersonal skills

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Education