Job Description

The ideal candidate should have strong HR generalist experience, good follow-up discipline, exposure to admin activities and the ability to work with corporate, plant, operations and field teams.

This role is suitable for someone currently working as an HR Manager / HR Generalist / HR Operations Manager / HR & Admin Manager and looking for broader ownership in a growing company.

Key Responsibilities

1. HR Operations & Employee Lifecycle

• Manage employee onboarding, joining formalities, employee documentation, confirmations, transfers, letters, attendance, leave records, payroll inputs and exits.
• Maintain accurate employee records, HR files and personnel documentation.
• Coordinate with finance and external partners for payroll inputs, statutory data and employee-related records.
• Ensure HR processes are completed on time and properly documented.
• Support employees and managers on HR policy, attendance, leave, documentation and process-related queries.

2. Recruitment & Hiring Coordination

• Coordinate hiring requirements with functional heads across corporate, plant, operations, sales, service and support teams.
• Handle sourcing, screening, interview scheduling, candidate coordination, offer follow-up and joining formalities.
• Maintain recruitment trackers and provide regular updates on open positions.
• Support managers in preparing job descriptions, interview feedback and candidate evaluation.
• Help build a pipeline for recurring roles in operations, sales, service, supply chain and support functions.

3. Employee Relations & Engagement

• Act as a point of contact for employee queries, workplace concerns, policy clarifications and routine HR issues.
• Build working relationships with employees across office, plant and field teams.
• Support managers in handling employee communication, discipline, feedback and basic performance-related concerns.
• Coordinate employee engagement activities such as celebrations, connect sessions, town halls, surveys and feedback discussions.
• Help maintain a positive, disciplined and professional work environment.

4. Performance Review Coordination

• Support the performance review process by coordinating timelines, forms, documentation and follow-ups.
• Maintain records of performance reviews, confirmations, feedback discussions and performance improvement plans.
• Follow up with managers and employees to ensure timely completion of review processes.
• Assist leadership with basic performance data and documentation when required.

5. HR Policies & Compliance Coordination

• Implement HR policies related to attendance, leave, travel, reimbursements, code of conduct, discipline, POSH and exits.
• Coordinate with consultants, finance and leadership for PF, ESIC, gratuity, shops and establishment, POSH and other applicable statutory requirements.
• Maintain HR registers, employee files, compliance documents and policy records.
• Support internal audits and compliance reviews by ensuring documentation is organized and updated.
• Create basic awareness among employees about HR policies and workplace conduct expectations.

6. Administration & Facilities Support

• Manage day-to-day office administration and employee support services.
• Coordinate housekeeping, security, pantry, stationery, office supplies, courier, visitor management, travel support and general facilities.
• Work with vendors for service delivery, billing follow-up, renewals and issue resolution.
• Ensure workplace cleanliness, discipline, seating arrangements and basic employee facilities are maintained.
• Support plant and operations teams with administrative coordination where required.

7. HR MIS & Reporting

• Prepare regular HR and admin reports covering headcount, open positions, hiring status, attendance, leave, attrition, payroll inputs, employee issues and admin expenses.
• Maintain trackers for recruitment, onboarding, exits, compliance, attendance and employee documentation.
• Provide timely updates to reporting manager and leadership on HR process gaps, pending actions and people-related issues.

Preferred candidate profile

Experience

• 58 years of experience in HR generalist, HR operations, recruitment, administration or HR & Admin roles.
• Experience in manufacturing, logistics, engineering, cold chain, cleantech, startups or operations-led companies will be preferred.
• Experience working with corporate teams as well as plant / field / operations employees will be an advantage.
• Prior experience managing vendors, facilities or admin coordination will be useful.

Education

• MBA / PGDM in Human Resources, Industrial Relations, Personnel Management or equivalent preferred.
• Graduate candidates with strong HR and admin experience may also be considered.
• Exposure to labor law, statutory compliance, POSH or HR operations will be an added advantage.

Must-Have Skills

• Strong HR operations and employee lifecycle management experience.
• Good recruitment coordination and onboarding capability.
• Ability to maintain accurate HR records and documentation.
• Basic understanding of statutory compliance coordination.
• Employee relations maturity and ability to handle routine workplace issues.
• Good administration and vendor coordination skills.
• Strong follow-up discipline and execution orientation.
• Comfort with Excel / Google Sheets, trackers and HR MIS.
• Ability to work with employees across levels.
• Practical, hands-on and dependable working style.

Preferred Attributes

• Experience in a startup or growing company.
• Comfort working in a fast-paced and evolving environment.
• Ability to create simple processes and maintain discipline.
• Balanced approach between employee support and business requirements.
• Comfort working with both white-collar and blue-collar / grey-collar teams.
• Good communication skills in English and Hindi. Marathi will be an added advantage.

Success Measures

• Timely completion of onboarding, exits and HR documentation.
• Accurate payroll inputs, attendance records and employee data.
• Improved hiring coordination and recruitment tracking.
• Proper maintenance of employee files and compliance records.
• Smooth day-to-day office administration.
• Timely resolution of routine employee queries and workplace issues.
• Regular and accurate HR MIS reporting.
• Improved discipline in HR processes, attendance and documentation.

More Info

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