Job Description

Role Overview:

The Front Office Executive serves as the first point of contact for clients, visitors, and stakeholders. This role ensures smooth office operations by managing reception duties, coordinating administrative tasks, and maintaining a professional environment. A critical responsibility includes managing the calendar of the Managing Director (MD) to ensure seamless scheduling and prioritization.

Key Responsibilities

• Reception Management Greet visitors, handle inquiries, and direct them appropriately.
• Communication Handling Manage phone calls, emails, and correspondence efficiently.
• Visitor Coordination Schedule appointments, maintain visitor logs, and ensure hospitality.
• Administrative Support Assist with filing, documentation, and office supplies management.
• Meeting Assistance Coordinate conference room bookings and prepare meeting materials.
• MD Calendar Management – Maintain and update the MD’s calendar, schedule meetings, prioritize appointments, send reminders, and prevent conflicts.
• Record Maintenance – Maintain accurate records of office activities and staff attendance.
• Vendor Liaison – Coordinate with service providers for office maintenance and supplies.

Skills & Competencies

• Communication Skills – Strong verbal and written communication.
• Customer Service – Professional demeanor with client-centric approach.
• Multitasking Ability – Efficiently handle multiple tasks under pressure.
• MS Office Suite – Proficiency in Word, Excel, PowerPoint, Outlook for documentation, scheduling, and reporting.
• Technical Proficiency – Familiarity with MS Office, email systems, and office equipment.
• Organizational Skills – Attention to detail and structured work habits.
• Confidentiality – Ability to handle sensitive information with discretion, especially regarding MD’s schedule.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 1–4 years of experience in front office or administrative roles preferred.
• Fluency in English , Marathi & HIndi.

Working days: Mon- Sat ( 2 & 4th Saturday's are off)

More Info

Education