Job Description

About the Role
We are looking for an exceptional Executive Assistant Personal Assistant to support an internationally working actress, singer, performer and entrepreneur.

This is not a conventional office job. Every day is different. The role requires someone who thrives in a fast-paced, ever-changing environment and enjoys solving problems, staying organized and making things happen.

The ideal candidate is proactive, highly reliable, discreet and capable of managing multiple priorities at once while remaining calm under pressure.

This is a long-term role with significant growth opportunities for the right person.

Key Responsibilities
Executive Support

• Manage daily calendar, appointments and scheduling
• Coordinate meetings, calls and follow-ups
• Prioritize daily tasks and ensure deadlines are met
• Organize travel itineraries, flights, hotels and transportation
• Prepare meeting agendas and take minutes where required
• Maintain digital files, documents and records

Communication

• Manage emails and correspondence
• Liaise with producers, casting directors, brands, agencies, managers, lawyers, PR teams and business partners
• Draft professional emails, presentations and documents
• Follow up consistently until tasks are completed

Production & Entertainment

• Coordinate film shoots, rehearsals, music sessions and events
• Assist during productions, recordings and promotional activities
• Coordinate logistics before and during travel
• Help manage award shows, appearances, interviews and press commitments

Social Media & Brand

• Coordinate content with editors and designers
• Assist in content planning and scheduling
• Track campaigns and deliverables
• Coordinate with photographers, videographers and creative teams
• Support brand collaborations and campaign execution

Business Operations

• Track invoices and payments
• Coordinate with accountants, lawyers and consultants
• Maintain project trackers and reports
• Organize contracts and business documents
• Conduct research and prepare summaries when required

Personal Assistance

• Handle personal errands when required
• Coordinate appointments
• Assist with apartment management, deliveries and vendors
• Help manage day-to-day personal logistics
• Be available to solve unexpected issues quickly and efficiently

Requirements

• Excellent English communication skills (spoken and written)
• Hindi is required; additional languages are a plus
• Outstanding organizational skills
• Strong attention to detail
• Ability to multitask and prioritize independently
• High level of discretion and confidentiality
• Tech-savvy and comfortable with Google Workspace, Microsoft Office and productivity tools
• Ability to draft professional emails and documents
• Comfortable working with international teams across different time zones
• Valid driver's license is a plus

What We're Looking For

• The ideal candidate is:
• Extremely reliable and punctual
• Proactive rather than reactive
• Calm under pressure
• Solution-oriented
• Honest and trustworthy
• Flexible and adaptable
• Professional in every interaction
• Highly organized
• Comfortable taking ownership of tasks from start to finish

Work Environment
This is a dynamic role with no fixed daily routine.

Work may take place:

• From home
• On film sets
• At recording studios
• During business meetings
• At events
• During domestic and international travel
• At production offices
• On location during shoots Working hours are flexible and depend entirely on the work schedule. Some days may begin early or end late, while others may be lighter. Candidates must be comfortable adapting to changing priorities and last-minute scheduling.

Important Expectations

• Availability when required, including evenings or weekends when work demands it
• Prompt responses to calls and messages during working hours
• Strong sense of ownership and accountability
• Complete confidentiality regarding all professional and personal matters
• No conflict of interest with competing clients or business activities that interfere with this role
• Long-term commitment to the position

Why Join Us?

• This role offers a unique opportunity to work closely with an internationally recognized artist across film, music, business and entrepreneurship.
• You will gain firsthand exposure to the entertainment industry, international productions, music releases, brand partnerships and business strategy while growing into a key member of a close-knit team.

More Info

Education