Job Description

About Us: Tata Projects, part of the globally renowned Tata Group, is a leading Sustainable Technology-driven EPC firm in India, excels in executing large-scale urban and industrial infrastructure projects, including refineries and petrochemical plants.

With a focus on clean energy transition, we offer comprehensive solutions for various sectors such as refineries, green fuels, transportation, power generation, chemical plants, water management, and advanced technology facilities.

Position Summary: -

This position will oversee daily administrative and facilities operations at the Mumbai Head Office, ensuring seamless office functioning through effective vendor management, employee support, infrastructure upkeep, and adherence to safety and statutory compliance requirements.

Responsibilities: -

Office & Facilities Operations

• Oversee daily office operations including housekeeping, security, pantry, parking, courier, and maintenance services.
• Ensure office premises, workstations, meeting rooms, and common areas are wellmaintained and functional.
• Coordinate seating arrangements, internal office movements, and layout changes.
• Handle maintenance issues such as electrical, plumbing, HVAC, furniture, and office equipment.

Vendor Coordination & Controls

• Supervise vendors for housekeeping, security, pantry, courier, transport, pest control, and repair services.
• Ensure vendor staff attendance, duty rosters, grooming, and service delivery as per SLA.
• Verify invoices, track monthly bills, and coordinate with finance for timely payments.
• Support contract renewals and maintain vendor documentation.

Employee Support & Admin Services

• Manage access cards, ID cards, visitor passes, and meeting room bookings.
• Support employee onboarding and exit admin activities.
• Address daytoday employee queries related to admin and facilities.
• Coordinate office supplies, stationery, printing, and consumables.

Building Management & Coordination

• Liaise with building management for passes, access issues, maintenance approvals, and compliance.
• Handle coordination related to displays, notices, signage, and shared facilities.
• Act as single point of contact for buildingrelated escalations.

Safety, Security & Compliance

• Ensure fire safety systems, evacuation plans, and emergency procedures are in place.
• Coordinate mock drills, safety trainings, and audits.
• Maintain statutory registers and compliance documents related to facilities and security.

MIS & Documentation

• Maintain admin records including vendor files, contracts, licenses, and asset records.
• Prepare daily/weekly/monthly MIS reports on attendance, expenses, vendor performance, and issues.
• Track and control admin expenses within approved budgets.

Support to Management

• Assist senior admin leadership in daily coordination and special assignments incl all government liaison.
• Support internal events, town halls, audits, and management visits.
• Implement process improvements for smoother operations.

Skills & Experience

Experience:

• Min. 8-10 years of handson experience in Administration / Facilities / Office Operations
• Prior experience in a corporate Head Office environment preferred
• Local candidates with Marathi language proficiency will be highly preferred.

Skills & Competencies:

• Strong coordination and followup skills
• Practical problemsolving ability
• Vendor supervision and negotiation
• Good written and verbal communication
• Working knowledge of MS Excel, Word, and email communication

Personal Traits

• Detailoriented and highly organized
• Approachable and servicefocused
• Calm under pressure and proactive
• Able to multitask in a fastpaced environment

Education: Graduate, preferably any Engineer (Electrical, Civil)

Location: Mumbai

Tata Projects values diversity, equity, and inclusion and does not discriminate based on race, religion, color, gender, sexual orientation, age, marital status, veteran status, or disability status.

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