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Associate, Accounting and Administration

Room To Read

Posted On: 2026-06-03 15:51:00
Openings: 10
Applicants: 0

Job Description

The Associate, Accounting and administration will assist and report to State Head or INCO (India Country Office). Handles finance and admin activities, including payments, and procurement. Supports program and state teams in fund tracking, reports, and documentation. Manages vendor coordination, Support in logistics, and ensures timely processing of bills and procurement as per organizational guidelines. The Primary responsible for assisting in maintaining all aspects of the organization s finances and accounting and administrative initiatives at district level.

Responsibilities:

Accounting Role:

Overall responsibility of ensuring the proper and effective implementation of finance and admin related policies and guidelines at field level.
Support and guidance to admin assistants in procurement, logistics and other admin related work.
Budget tracking and provide timely alerts to program team on utilization and under spending of budget.
Will be fully responsible to prepare program/project related annual budget with support from program team.
Verification and Finalization of bills\vouchers for payment and enter in Software on day-to-day basis.
Prepare Indirect Budget and Travel Budget independently.
Assist state finance team in preparation of Fund Projection and Fund Request for operation and programs with support from program team.
Assist state finance team in Monthly Closing of Accounts and submission to CO (Country Office).
Assist state finance team in preparation of TDS Details (FC and Non-FC).
Preparation of Financial Statement of Expenditure against Fund Received of all programs and operations and shared with teams on monthly and quarterly basis.
Any other assignment given from time to time as per organizational requirement by the supervisor.

Administration Role:

Preparing Procurement Plan (Quarterly and Monthly) in coordination with the Program Team and weekly update on the progress in meetings and on designated trackers.
Managing end-to-end Procurement of Goods and Services which includes processing PRs, vendor exploration, selection, collection of quotations, preparing comparative statements ,sending it to procurement committee, and submission for Admin Review at country office, onboarding, Contracts, Preparing and Issuing Purchase Orders, as per other organizational policy and process, maintaining procurement registers and trackers as per requirement.
Procurement documentation as per organizational templates and timelines.
Maintain all procurement-related trackers as per timelines and share necessary information with country office as per the requirements.
To ensure quality of material and delivery on time.
Distribution or dispatch of program related material to destinations and regular follow up with vendors for safe delivery of material.
Material verifications with support of program team make.
Review of documents as per payment process sheet (for payment of procurement bills).

Qualifications:

Required:

Bachelor s degree in Commerce or related field.
A minimum of three (03) years of experience in NGO Accounting field and managing administration.
Adopt at using Microsoft Office applications - word, excel.
Working experience in Tally 7.2 or 9.
Verbal and written communication skills in English & Hindi.
Should have knowledge of Marathi Language.

Preferred:

Advanced degree in finance related field/ similar field.
Accounting and Administration experience in an NGO/International NGO.
Flexible attitude towards changing priorities and ability to multi-task with an eye for detail.
Strong initiative skill.
Team player.
Excellent interpersonal and relationship building skills.

Room to Read is a child-safe organization.

Child Protection Principles

Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation
Room to Read has zero tolerance for child abuse and exploitation.
All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
All children should be treated with respect and dignity.
The well-being of the child is Room to Read s first priority when dealing with all identified or suspected cases of child abuse.
Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.

Protection from Sexual Exploitation and Abuse (PSEA) Principles

Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.
Room to Read has zero tolerance for adult sexual exploitation and abuse.
Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.
All adults should be treated with respect and dignity.
Room to Read implements a survivor-centered approach, putting the survivor s rights and dignity at the forefront.
Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.